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Secretary, United Arab Emirates

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Job Title: Secretary
Job Location: Dubai, United Arab Emirates
Company: Real Estate Company
Date Posted: 16 - June - 2017 
  • Required Female secretary with 2-3 years of relevant experience in the same field.
  • Discretion and trustworthiness
  • Flexibility and adaptability
  • Good oral and written communication skills
  • Organizational skills and the ability to multitask
  • The ability to be proactive and take the initiative
  • Tact and diplomacy
  • Communication skills
  • A knowledge of standard software packages and the ability to learn company-specific software.
Job Description:
  1. Devising and maintaining office systems, including data management and filing
  2. Take notes or dictation at meetings or to provide general assistance during presentations
  3. Screening phone calls, inquiries and requests, and handling them when appropriate
  4. Meeting and greeting visitors at all levels of seniority
  5. Organizing and maintaining diaries and making appointments
  6. Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
  7. Producing documents, briefing papers, reports and presentations
  8. Organizing and attending meetings and ensuring the manager is well prepared for meetings
  9. Liaising with clients, suppliers and other staff.
  10. Organising events and conferences
  11.  Reminding the manager/executive of important tasks and deadlines
  12. Typing, compiling and preparing reports, presentations and correspondence
  13. Implementing and maintaining procedures/administrative systems
  14. Collating and filing expenses
  15. Miscellaneous tasks to support manager.

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