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Front Office Desk and Receptionist, United Arab Emirates

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Job Title: Front Office Desk and Receptionist
Job Location: Dubai, United Arab Emirates
Company: Undisclosed
Date Posted: 11 - June - 2017 
  • Telephone Skills, Verbal Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure, Phone Skills, Supply Management
Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail. Mail also schedule meetings and travel for executives.
Primary responsibilities
  1. Answer phones and operate a switchboard.
  2. Route calls to specific people.
  3. Answer inquiries about company.
  4. Greet visitors warmly and make sure they are comfortable.
  5. Call persons waiting for visitor and book them a room to meet in.
  6. Schedule meetings and conference rooms.
  7. Ensure reception area is tidy.
  8. Coordinate mail flow in and out of office.
  9. Coordinate office activities.
  10. Handle phone calls from people calling in sick.
  11. Gather personal and insurance information.
  12. Hand out employee applications.
  13.  Arrange appointments.
  14. Cash out people when necessary.
  15. Give visitors badges and direct them to where they can sign in.
  16. Send email and faxes.
  17. Collect and distribute parcels and other mail.
  18. Perform basic bookkeeping, filing, and clerical duties.
  19. Prepare travel vouchers.
  20. Take and relay messages.
  21. Update appointment calendars.
  22. Schedule follow-up appointments.
  23. Maintaining customer log data and follow up on their requirements.
  24. Checking Pop up enquiries from company’s web site and redirecting to the expert.
  25. Working Days – 6 days a week

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