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Executive Secretary, United Arab Emirates

Job Title: Executive Secretary
Job Location: Abu Dhabi, United Arab Emirates
Company: We are an international construction group and looking for an Executive Secretary for a Road Project in Abu Dhabi
Date Posted: 06 - March - 2018 
Requirements:
  • Proven experience as executive secretary or similar administrative role
  • Proficient in MS Office and “back-office” software
  • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of CONSTRUCTION industry
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • Candidates On Visit Visa/Ready to join immediately preferred
Responsibilities
  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned

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