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Accounts Payable Officer, United Arab Emirates

Job Title: Accounts Payable Officer
Job Location: Dubai, United Arab Emirates
Company: Undisclosed
Date Posted: 05 - June - 2017 
Requirements:
  • To check all invoices with purchase orders, market list or with a valid contract.
  • To control sequently travel LPOs, check and verify all long outstanding LPOs.
  • To maintain all suppliers’ files, maintain contracts and other payments related to contracts.
  • To check arithmetical accuracy, date, quantity and receive stamp, approval on the invoices with LPO or agreement.
  • To allocate the supplier codes and account codes from the hotel’s chart of accounts.
  • To tally and receive total invoice and reconciliation of outstanding with total payable balance.
  • To review the supplier outstanding statement and coordinate with Materials Manager and Receiving in case of any discrepancies. Any discrepancies to be followed up with the supplier in writing.
  • To check and tally posted invoices with invoice totals and filed supplier-wise.
  • To ensure timely payment to suppliers with reconciled statement of accounts.
  • To ensure that other internal expense reports are approved by the Financial controller and the General Manager.
  • To ensure proper banking procedures in case of Letter of Credit, extension of guarantee, bank draft, telegraphic transfers etc. and maintenance of records of L/C, purchase in transit, insurance policy, bill of lading and other related documents of importation.
  • To ensure payment of internal expense reports with relevant approval i.e. salary, reimbursement of visa expenses to the Government Relations Officer, cash advance, loan, leave settlement, final settlement, etc.
  • To ensure that all cheques to be locked and cheques should be endorsed ‘A/C Payee Only’ upon preparation. All invoices and supporting documents to be stamped ‘paid’ and cancelled cheques are crossed out as ‘cancelled’, and signature portion is torn off.
  • To ensure that all cheques are to be distributed before the month-end
Interested candidates email their CV at: celina_morris@shughur.com

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