Job Location: Saudi Arabia
Company:The World Bank Office in Riyadh, Saudi Arabia
Date Posted: 01/02/2016
Job Description:
• Work with a high level of discretion in providing wide-ranging executive assistance in setting and managing priorities and the work flow of the Country Director.
• Coordinate the Country Director’s schedule of meetings and appointments to ensure effective time management, screen, track, prioritize and follow-up all incoming email and documents, preparing responses are requested.
• Ensure relevant documents and papers are available for meetings, deadlines are met, and documents requiring signature are of high quality and adhere to administrative and operational guidelines.
• Prioritize and channel telephone calls and mail, monitor and follow-up on issues and priorities, ensuring that appropriate consultations take place.
• Initiate and coordinate travel arrangements.
• Accountable for the smooth operation of
office support work and related procedures within the country office.
• Plays a leadership role in planning,
organizing and coordinating and monitoring the flow of unit work program.
• Also acts as a conduit between management and other staff and ensures flow of communications within the office.• Establishes, builds and maintains an effective network of contacts with government officials, headquarters, and other country offices.
• Assigns work to ACS in coordination with Country Director and Senior Operations Officers to even out the workload across teams and ensure
coverage and to adjust staffing levels during major events or peak periods.
• Oversees ACS staff including coaching,training and mentoring.
• Coordinates with Management and ACS Regional Leadership Team, Learning Coordinator on available
learning resources.
• Oversees overall training needs for ACS Staff in the Country Office.
Selection Criteria:
• Minimum Education / Experience: High School Diploma with 7 years of experience, or equivalent
combination of education and experience. Bachelor Degree preferred.
• Proven ability to provide superior executive assistance to a manager level staff.
• Judgment, diplomacy and discretion in dealing with contacts at all levels, and in handling confidential and sensitive matters.
• Fluency in Arabic and English. Outstanding oral and written communication both languages, and interpersonal skills with an extensive network of contacts at senior levels, and demonstrates ability to respond and deal effectively with diverse situations which require good judgment, tact and diplomacy.
• Knowledge of the Saudi Government / business context and Saudi culture are preferred.
• Demonstrates ability to effectively communicate with Bank staff and respective Government counterparts.
To apply please go to: www.worldbank.org and click on “Job Seekers”. The Job Vacancy number for this position is 160166 and the application deadline is February 18, 2016
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