Administrative cum Procurement Assistant, UAE

Job Title: Administrative cum Procurement Assistant
Job Location: Dubai, UAE
Company: Priyanka Middle East FZ- LLC
Date of posting: 03/07/2015 
Requirements:

• Minimum 3-5 years’ experience in similar role. 
• Excellent communication skills - Knowledge of spoken Arabic 
• Methodical approach and effective organisational skills 
• Strong interpersonal and relationship building skills 
• Strong computer skills in MS Office Applications  

Responsibilities: - Provide administrative support to ensure day to day operations are maintained in an effective, up to date and accurate manner Main Activities: 

1. Set up, develop, implement and maintain paper and electronic filing systems for records, correspondence and other material for all business records Maintain records of vendors; create database for vendors Knowledge of tendering, biding and closing so forth is must. 
2. Should be experienced in Sourcing, Packaging and logistics work. 
3. Maintain office equipment; coordinate repairs of office equipment Maintain communication and coordination with International Humanitarian City (IHC) and manage activities as required by IHC. 
4. Serve as a primary liaison to the various operational functions such as IHC, Bank, CA’s office, JAFZA and other government and non-government organizations as required. 
5. Coordinate work flowAttending and managing emails and telephone calls, Managing the calendar, travel arrangements, hotel bookings Compose routine correspondence and deal with internal and external clients Booking meeting / conferences; arranging events and seminars for company events and conferences. 
6. Coordination for all kind of bank work, maintain petty cash, Coordination with accounts department for bill payments etc. 
7. Handling the renewal of licences, insurance etc as required. Acting as the point of contact for the team. 
8. Execute other duties as required. Carrying out general secretarial and administrative duties such as filing, faxing and photocopying as and when required 
9. Provide support and ensure the effective day to day management / coordination between different offices. Sourcing for items from market, Coordination with suppliers Reporting office activities daily to MD General office administration and coordination of work when required.

Interested applicants please sens your CV to sales@priyankame.ae

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